Rohit – is a name which provides services in payroll management, time office audit, leave management and advises/maintains Employees State Insurance [E.S.I.], Provident Fund [P.F.], Profession Tax and Labour Welfare Fund [L.W.F.], Bonus, Leave, Gratuity records since 1979.

Rohit Group in a leadership of Haren Mehta with a team of 10 more additional hands serves to all schedule industries whether it is Engineering Industry, Garment Industry, Jewellery Industry, Construction Industry, Hotels, Restaurants or any establishments or factories.

Result oriented advice on H.R., Trade Union activities and other labour matters with innovative approach leads the Rohit Group to stand apart on the apex.

Rohit Group is associated with many other professionals very closely and thus extends their services from “Employment to Exit”.

Fully computerized office with well equipped day to day updates on labour laws, notifications, amendments and its implementation makes the client worry less.

Trust building with confidentiality and a blending of young achiever with experienced experts takes Rohit Group’s performance to a new horizon.

SCOPE OF WORK:

Payroll processing services includes:

• Computation of salaries, allowances, bonus etc. based on attendance sheet & other records provided by the client.
• Assisting in Payment processing on fixed payroll date which is 7th of each month.
• Employee database management (including master creation, changes, deletion etc.)
• Loan / Leave management.
• Online access to employee for profile viewing, salary details, pay-slip records etc.
• Employee deductions referred by the management such as loan, advance, income tax etc.
• Employee’s P.F./ Pension, Advance against P.F. [claims, settlements & allied assistance]
• Flexible pay structures – friendly – management.
• Issuance of monthly pay-slip, annual bonus slips, annual leave card & annual leave records maintenance for the employees of the client.
• Various Reports generation for the deduction of loan & advance – excluding income tax report. (Refer to Point 6).
• Generation of bonus calculation register for calculation of bonus, transferring the same data in bonus form – C and preparing Bonus form - D as prescribed in The Payment of Bonus Act 1965.
  • Work of preparation & maintenance of Bonus Form-A & bonus Form-B is excluded from the scope of work of Rohit Group as it relates to the balance sheet of the client.
• Providing portfolio management services which includes compliance for each of the following labour laws:
  • The Employee State Insurance Act 1948.
  • The Employee Provident Fund & Misc Provisions Act 1952 which includes maintenance of records under The Employee Pension Scheme 1995 and The Employee Deposit Link Scheme 1976.
  • The Payment of Gratuity Act 1972.
  • The Workmen Compensation Act 1923.
  • The Payment of Bonus Act 1965.
  • The Minimum Wages Act 1948.
  • The Payment of Wages Act 1936.
  • The Factories Act 1948.
  • The Bombay Labour Fund Act 1953.
  • The Maharashtra Profession Tax Act 1975.
  • The Maternity Benefit Act – 1961.
  • The Equal Remuneration Act – 1976.
  • The Maharashtra Workmen’s Minimum House Rent Allowance Act & Rules-1983.
  • The Child Labour (Prohibition & Regulation) Act – 1986.
  • The Contract Labour (Regulation & Abolition) Act – 1970.
  • The Weekly Holidays Act – 1942.
  • The Apprentices Act -1961.
  • The Employment Exchange (Compulsory notification of vacancies) Act – 1959.
    • For Annual statutory return of this act Rohit Group will provide data of the employee’s attendance & benefits such as P.F., E.S.I., L.W.F., bonus etc. – only. To furnish remaining details pertaining to accounts, Sales, Inventory etc. will be sole responsibility of the client.
  • The Industrial Employment (Standing Orders) Act 1946.

LOCATION:

Location: Centralized Payroll processing will be carried out at Mumbai.

The entire service will be carried out at OFFSITE only.

PRELIMINARY REQUIREMENTS:

To carry out above work, Rohit Group needs following data from the client to ensure smooth pay roll processing:

• Existing employees profile with full name, employee code, designation, department & location details, bank account details, income tax details, salary bifurcation, allowance details, gender details, address & contact nos. etc in soft copy format.
  • Format will be provided by Rohit Group and it will be named as “Bio-data”.
• Employees Mobile No. & E-mail ID is requested so that, in case of any information of salary pay-slip is required to be share with the employee via e-mail or SMS can be provided by Rohit Group.
• Briefing by company management or respective stakeholders on existing payroll process, company leave policies etc.
  • Leave balance up to date for each individual employee is required primarily and then Rohit Group will carry on with the job of leave management.
• Access to existing payroll records maintained (salary registers, time sheet records & other relevant documents) is required.
• Existing salary records & other details including loans, advances, income tax and any other deductions.
• Further, our computations of salaries, allowances, bonuses etc will be done based on attendance sheets & other records provided by authorized person of client’s company.
• Rohit Group will rely on the records provided for above computations and will assumed that the same are authenticated & have been verified by your respective stakeholders.
• Details of TDS & other deductions provided by the client.

Details required for compliance with various labour laws and various periodical returns as required under the said laws and other liaison work.

REPORTS & OUTPUT:

Rohit Group will generate and provide to the client following reports:

• Pay-slip reports.
• Monthly salary report, category-wise – branch-wise summary, consolidate summary, profession tax summary, profession tax - gender-wise – summary, government dues summary etc. etc.
• Leave credits on employee’s pay-slip and on client’s pay-sheet every month.
• Advance, Loan, Income Tax reports – on monthly basis – as and when demanded by client.
• Income tax Form 16, Form 12BA, Form -24 (Annual salary returns of the employees) is excluded in the scope of Rohit Group.
• Generating E.S.I.C., P.F., P. Tax, Labour Welfare Fund challans – monthly or half yearly as the case may be.
• Uploading E.S.I. & P.F. contribution details of the employee on the portal – every month.
  • Profession Tax challan uploading on Profession Tax portal will be taken care by client.
• Procuring E.S.I. insurance no. of an employee – at the time of joining.
• Providing Temporary Identity Card [TIC] & Medical Acceptance Card [MAC] at the time of fresh E.S.I. insurance no. registration to each new joiner.
• Maintenance of various P.F. returns – whether it is monthly or annual in the form of Form no.2, Form no.3-A, Form no.5, Form no.10, Form no.11 and annual return in Form no.6-A.
• Device a format for employees who are claiming P.F./Pension withdrawal, or advances from the P.F. amount.
• Any additional output if needed by the E.S.I. & P.F. authority.